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Configure Sharing And Backup (Multiple Shops and Tools)
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ITSBITS Catapult Garage
Personal/Private Workshop

Purpose Of The Workshop

Most people need a way to keep up with multiple passwords, various accounts of various types, credit card information, etc. These personal accounts and information need to be secured, yet available quickly. In addition, sometimes they need to be searchable--you need to find something quickly without manually searching through a lot of similar-purpose records. Finally, you may want to share and synchronize the data with someone else, e.g., your spouse.

That's what this workshop is for. You'll cut down to one ID and one password you have to remember. The data will be encrypted using your own personal password. Other than that, it will be stored just like any other ITSBITS® Catapult Garage configuration file in the garage.

While no one can fully guarantee the security of your data, the fact that it needs your ID/password to decrypt the data certainly helps.

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ITSBITS Catapult Garage Personal/Private Workshop Startup

First Time Workshop Is Used

The first time into the workshop, you should enter an ID/password combination you'll be able to remember and happy to use to secure your information. NOTE: use an 8-character password and include alpha (A-Z, a-z), numeric (0-9) and exclamation point (!) characters. (Example, "Nellie" could become "Nelle11!" to build a secure password. The system will try to find a configuration file appropriate for your ID/password combo, but it won't yet exist, so you'll see an error message. Notice that the last thing the message says is that if this is the first time you've run the workshop, you should simply ignore the message. Click on the "OK" button to continue.

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Start the Workshop

When you select the "Personal/Private" tab the workshop will be displayed. You'll immediately note that only the login fields are enabled. Menu options are not enabled and no data is displayed at all. You'll also notice that there's a timer below the login-area showing how long (in seconds) this form will remain up before it disappears. There will be a notice reminding you about this time limit further below the login area.

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Add A Record

Once the workshop logon is completed, the workshop will begin. Let's begin by looking at the normal "stuff" you'll see. Looking at the image below:

ITSBITS Catapult Garage Personal and Private Information Start (Passwords)

The screen shown here is what you might see when the workshop has been in use for a time. First, notice the top-most menu which begins with a "Workshop" option. We'll note items here as being on the workshop's menu. Next, notice the red-plus icon: this icon is used to begin an add-record activity--it has the same effect as the workshop menu's "Update -- Add" option. The green-right arrow is used to initiate a change/edit activity--it has the same effect as the workshop menu's "Update--Change Enabled" option. The skull-and-crossbones icon is used to start a record deletion--this has the same effect as the workshop menu's "Update--Del enabled" option. The blue-disk icon is to force a save of your data. Finally, the doorway icon is used to exit from this tool--this does the same thing as the "Exit" button.

The "Known Entities" list shows the entries that already exist. You can double-click on any one of them to see the full entry. You can also type anything into the textbox next to the "Find" button, then hit the "Find" button to search the entirety of your data for the string you've typed into the text box. If it's found, that record will be displayed.

Notice the green color, too. When the data entry form is shown, it will be green if you're in view-only mode. If you're in add or change mode, the data entry form will be yellow.

The first time you log onto this workshop, the workshop will see that it has no records and will automatically enter an "ADD MODE OPERATION" screen with the tool strip and menu items enabled and a setup for data entry that looks something like the one shown below:

ITSBITS Catapult Garage Personal and Private Information Add

As you look at the form, the entries it requests are pretty much straight forward and intuitive, but we'll enumerate them below. While at it, we'll put things you might not guess in color so you won't miss anything.

  1. New Entity -- This is the name of the entity as it will show up in the listing at left. Use something you'll remember and that you'll easily find.
  2. User Id -- This is the user-ID you use with this entity when you log onto the entity's website.
  3. Password -- This is the user password you use with this entity when you log onto the entity's website.
  4. Account Number/ID -- If you have an account number that you need to keep handy, type it in this text box. If you don't need it when you're logged on, or if you don't have an account number, just omit this entry.
  5. Phone Number -- If you know the entity's phone number, always enter it because it's such a quick place to find the telephone number. Notice that you can use the 1-plus check box when you dial the entity's number. The "one" digit will not be saved as part of your data.
  6. Notes -- you can enter any short notes here that you feel are going to be pertinent in the future. Whatever you think you may need in the future.
  7. Their Website -- enter the entity's website domain just as you'd enter it into the browser. If you omit it, the protocol information will be appended, so you can just omit "http:" but you'll need to enter "https:" if the website requires the use of a secure protection.
  8. Expires-on Date -- if there is a date when your account with this entity expires, enter that date here. Otherwise, just omit the entry.
  9. In your wallet item--check here -- We use this workshop to keep up with our credit card accounts, web logons, etc. Since the credit card is carried "in your wallet" and would be lost with it should the wallet be lost or stolen, you'd want to click this box. That way, you'll have a quick listing of your wallet-contained items and the vendors' phone numbers you can use to contact the credit card companies.

Next, let's run through the special-purpose buttons on the form and talk about what they're there for.

  1. Contacts -- This can be used in conjunction with the Catapult Garage Contacts Workshop to find an "entity" and generate part of the entries, e.g., phone number, here. Its use makes sure you have the same entity throughout the system and that helps you remember how to find your contacts/entities.
  2. Copy -- You can use the appropriate "copy" button to place the User-ID, User Password, or Account Number onto the system clipboard so that it can be pasted in somewhere else. For example, you can use the "copy" button here to put a long, secure password onto the clipboard. Then you can move to the browser and use its Edit>>Paste option (or CTRL + V) to paste the data into the web page in question.
  3. Call -- If your computer is equipped with a telephone modem, you can click this button to have the computer dial the entity's phone number (with or without "1+" as indicated by the associated check box). Once the number has been dialed, you can pick up your telephone handset--and the call in progress. When you're ready, you can then hang up.
  4. Web -- Assuming you've entered a valid URL as "Their Website" you can click this button to bring up your browser and navigate to the indicated website.
  5. No Date -- if there's been a date in the "Expires-on Date" text box, you can delete that date by clicking on this button.

The "QUIT" button will let you cancel your add/chg activity. The "OK" button will save your added or changed data.

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Display Time and Hiding Data

There are 3 options you can use that are connected with how long your data is displayed. For security purposes, unless you're the only one present where your computer is used, you'll want to keep the display times to whatever you find to be a comfortable minimum so that if you're called away from your computer the odds of someone else seeing your data are minimized. Think carefully before you use these options...mis-use and any resulting problems are your own responsibility.

Using the "configure" menu option, you can set the maximum display time for an item as well as for the workshop itself. Just select the appropriate option and enter the time you want the display to last before it is hidden.

On the other hand, if you're in a closed environment, say your own home, where you are not worried about someone else seeing and mis-using your data, you can click the "Don't Hide" menu option so that it carries a check mark. When this item shows a check mark, the data will not be hidden at all.

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Configuring Sharing and Backup

You can configure the workshop to share data with another user on your LAN and/or to keep a backup copy of your configuration and actual data. For instructions on how to do this, click here.

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