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ITSBITS Catapult Garage Software
Folder Management Tool

Purpose Of The Tool

From time to time you need to copy and/or move folders. This can involve publishing, back-up, or creating a new/modified version of an existing set of files.

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Start The Tool

On the opening screen or "WELCOME" tab, go to the "VIEW" menu, then select the option "Folder Management." When this configuration option is selected, you will see an image something like the one shown here:

ITSBITS Catapult Garage Software Folder Management Tool start

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Using The Tool

Let's ignore the top-most text-entry box on this form for moment...we'll come back to it.

In the text-entry box labeled as "Source directory to copy or move" you'll need to enter the path where your files are now. Alternatively, you can use the purple-folder button to the right of the text-entry box and browse for the folder you want. The latter method is preferred since you can't make a typing error this way.

In like manner, specify the "Destination directory to copy or move" in the indicated text-entry box. This is where you would normally copy or move your files to. Again, you can use the purple-folder button to the right of the text-entry box and browse for the folder path you want. Again, this will help eliminate typing errors that might give you problems.

Once you've passed this point, you'll notice that several buttons are activated. The "permissions?" buttons will be activated--if you need to be sure you have the proper permissions to let you create a folder and/or copy files into it, use the indicated button to check that. The buttons to "Save this profile as..." or "Delete Profile" will also be activated. Finally, the "Process" button and its associated check-boxes will be activated. We'll talk more about the buttons associated with profiles later. The "Process" button is the one you'll use to kick off the copy processing.

For now let's look at the blue "Copy Control" group. There are 4 options here:

  1. Here you can specify that sub-folders are to be copied (or not.)
  2. Log activity results. You can specify where this file is to be and read it--more on that below.
  3. Honor file exclusions--it's possible, even normal, to exclude certain files from your copy activity. An example is the thumbs.db file found in so many places on your system. More information on this setup below.
  4. Honor folder exclusions--it's possible, even normal, to exclude certain folders from your copy activity. More information on this setup below.

Next, consider the (green-box) "Direction" group. The default here is to copy from your specified "source" to the "destination." On the other hand, from time to time you'll want to copy from the "Destination" to the "Source"--click the "Reverse" option to do that.

The manilla "Copy Mode" group can save you lots of time as processing takes place. The default option is to copy only newer files. That means that only files that have been modified and/or created since the last copy will take your time for the operation.

The "Synchronize -- Copy ALL files" option will take the next least amount of time. All files will be copied regardless of whether they already exist or which is newer.

The "Mirror -- make destination like source" option will copy all files. In addition, any files and/or folders on the destination location but not in the source path will be deleted when this option is used.

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Profiles

What we find is that the Folder Management tool is a great tool you'll want to use over and over for quick backups of your current work. That means you're always going from and to the same folders...typing the source and destination paths over and over. That's a pain, so...we've decided to define profiles. Browse or type in the source and destination paths you want. Set the "Copy Control" options you'll want to use. Then click on the "Save This Profiles As..." button. You'll see this little screen:

Enter a short, quickly-recognizable name for your profile...something like "MyWorkName Here To BUserver" or whatever. When you do, the green-door Exit button will show up. Click it to save your profile.

When you next use the Folder Management tool, you can use the drop-down box at the top to quickly select the saved profile. That will fill in the source and destination folders for you along with the "Copy Control" options you specified.

Later, if you don't need a profile any longer, you can select it to pull it up, then hit the "Delete Profile" button.

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Exclusions

Notice the "Exclusions" menu item at the top of the Folder Management Tool window. Selecting this option and then the "files" option will produce a window something like the one at right.

There are essentially two things you can do here. First, you can add a file or file type that will be excluded from your copy activities. You may enter the full file name (as shown) or simply the ".ext" for the extension, e.g., ".db" We do not recommend trying to use the extension without the leading period (dot) because it opens the door to missing other files you didn't mean to exclude.



When you hit the "Add" menu option, the bottom of the window will change to look like this:

Enter the file.ext or the .ext you want to exclude from your copy activities. Then hit the "OK" button to add it to the list of excluded files. (Use the "Cancel" button to cancel the addition without changing the list.)

To delete a file exlusion, select the entry by clicking on it with the mouse. Then click the "Delete" menu option.

When you're finished here, click the FILE and its EXIT options to return to the main FolderManagement window.






Folder exclusions work in exactly the same way, except that we recommend using the "Browse" button on that window to browse for the folder you want to exclude. You can also type in the short name of a folder that is to be universally excluded from your copy activities, but be careful. If the name you use is embedded within other folders' names, they may be excluded too.

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Logging

ITSBITS Catapult Garage Software Folder Management Tool

You'll find 3 options associated with logging. First, you can set the log file path that will be used. Selection of this option will give you a form like the one below where you can specify the path or, if you have it previously copied onto the system clipboard, you can paste it into the form using the "Paste" button. Since you'll be writing to the file path you specify, you'll want to use the "Test" button to be sure you have permissions to write to the specified folder path. Once you make an entry the "OK" button will appear and you can use it to save your log-file path.

ITSBITS Catapult Garage Software Folder Management Tool

ITSBITS Catapult Garage Software Folder Management Tool In a like manner, you can specify which editor is to be used to view your log file.

The third option on the "Log" menu is to actually view the log file. This option will open the specified editor program with the specified log file.

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Options

ITSBITS Catapult Garage Software Folder Management Tool

There are a few options here that you may find helpful.

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Attributes

ITSBITS Catapult Garage Software Folder Management Tool

On the attributes menu option you find that you can maintain the attributes (Read-only, hidden, etc.) of the source files on their copies. This is the default, but you can also set the file attributes on the copied files to "normal." The same is true for the folders you copy.







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Processing

ITSBITS Catapult Garage Software Folder Management Tool

For a complex move, it's sometimes helpful to be sure you're going to get what you want. To do this, we provide two check boxes here. You'll need to understand that the copy-activity involves 3 main steps.

  1. Find all folders and sub-folders that are to be worked
  2. FInd all the files that are to be worked
  3. Do the actual copy

Check the "Only list folders to work" box and processing will stop after step one is completed. Then you can look at the log to see exactly what folders will be worked. Check the "Only list files to work" box an processing will stop after step two so you can look at the log and see what files will be copied. If either of these boxes is checked, no actual file copies are performed.

In all cases, processing begins when you click the "Process" button. Processing can take several minutes depending upon a number of factors and the overall size of the copy/move activity.

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